Move Google Drive To Another Drive – Can you move files and folders from Google Drive to Google Shared Drive? Moving files from your Google My Drive to your Google Drive should be no problem. However, the reality is very different and extremely disappointing.
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Move Google Drive To Another Drive
The answer is a troubling no and yes, but you might not like the yes part. Background on why we need Google Shared Drive If you’re like me, you’ve probably used Google Drive or My Drive as it’s called to store your work and personal files. Because we work with many companies that hire a marketing agency like ours, we have multiple employees access My Drive shared with them to collaborate on various work projects. Since I was the account owner, the backup and sync program worked so I could more easily access files on my own computer. They then synced to the Google Drive folder in the cloud, which was a smooth process. However, other employees had to download files to their computers, work on them, and then upload them back to Google Drive. This was clearly an inefficient process. Although they were able to sync their own Google account and access the shared folder on their computer, it was still a problem. why? Because the hard drive of their own computers started filling up depending on the amount of files they were downloading. Since we have roughly 1 TB of files stored on Google Drive, there were performance issues as downloading so much data to individual computers began to overload people’s computer memory. Since we didn’t just use Google Docs, Sheets, Slides, etc., we couldn’t stay online and work directly on the documents, so many people had to download to work on their respective software platforms. Adobe and PowerPoint files are the main ones that come to long memory. So a solution was needed to be able to stream documents to different people at different workplaces so that everyone could collaborate on the files, avoid the need to download any files unless they wanted to work offline, and free up resources on their personal computers. Work more efficiently. Enter G-Suite Shared Drive (Team Drive, as it was called) and this seemed like the perfect solution. We can stream all our company files without having to take over individual computer resources and collaborate on documents from any workstation. The first hurdle was moving our files and folders from my personal Google Drive account to the new G-Suite shared drive. Now, if you have some files to move from your personal Google Drive to the G-Suite shared drive, you can copy those files to your personal Google Drive account and move them to the new shared drive. You have to because you can’t move files you don’t own from one account to another. More on this later. Copying files from Google Drive and moving them to Google Shared Drive Problem 1 – Moving folders You might think that files and folders are the same thing. Files have ownership properties where folders don’t. So the problem is how do you move folders from one account to another, especially if you have 1TB of data? Enter G-Suite Support – they don’t know how to squat! Shortly after setting up our account I called G-Suite support. At first they couldn’t figure out if they could move files and folders from a personal Google account to a G-Suite business account. After a while, they suggested downloading each folder from my personal Google My Drive account and uploading it to the team’s shared Drive. Since we had thousands of folders and files, it would take weeks to upload the folders. They suggested me to use their Takeout tool. https://takeout.google.com/settings/takeout (You must be logged in to your account to view the tool). This is great, I thought. I unchecked all the options except Google Drive and had the option to select the zip drive size. I chose the 2 GB option. I don’t know why, I was in a hurry! The file process started and I waited. After the file is finished, I can now manage it. It contained 290 zip files of 2GB each that would need to be downloaded, extracted and uploaded to the new shared drive. OK, that doesn’t work. Commonsense caught up with me and I chose the 50GB option and went through the process again. This time I could extract 16 zip files. This was more of the same. If you’ve tried to extract 50GB files before, you know that each extraction takes a long time. It took me two weeks to extract all the files into a folder and get them ready to upload (between other work going on and the processing power of the computer used to extract the files). After I finished extracting I was ready to upload them. Again, uploading about 1TB of data over a 25MB upload cable connection will take forever. But, I had no choice. This is what Google support told me. So, I started uploading. It was amazingly fast so I was excited to access the files and work. Oh no…wait a minute. I looked in every folder and couldn’t find any files. What, how could that be? You can upload folders but not files. Where was that pearl text from google support? I had to manually drag all the files from My Drive to the shared Drive folder folder by folder. After personally flipping the globe a few times, the pull process was complete. Now he was in business. Problem 2 – Permission Issues Imagine my frustration after logging into our G-Suite account and dragging files for hours, clicking on a file to open it, and getting this: What the hell is going on here? G-Suite support told me to follow this exact process and it doesn’t work. Contact the G-Suite Help Desk to find out what’s going on. My next call fixed everything. I was not lucky! Next they tried to share my Google Drive account with the G-Suite shared drive and then tried to drag and drop files. However, it also does not work. why? Because you can’t move files you don’t own to a shared computer drive. Now, if you have all the documents, you are in business. But, if you have multiple people creating documents, they will be owners by default. You cannot move those documents. They even looked at Google’s API documentation to see if they could find a solution, but gave up after finding it too complicated and problematic. So if I can’t download and upload all the files and folders, if I can’t drag files I don’t own, I can’t make copies of all the files and manually move them and rename them to the shared drive on my computer. . Since it takes forever, how do I move this large amount of data to the new shared drive? Google support now admitted that you can’t. This is the last part of our online chat: G Suite Support Juan: I’m sorry if the answer isn’t what you expected, but we always do our best to provide honest and accurate information even if they are. Sometimes, it’s not so good news. I hope you understand our position and accept my apology. Bill Walls: So my only option is to manually recreate the folders and drag the files into the appropriate folders? G Suite Support, Juan: That’s right Bill. BILL WALLS: It will take weeks or months to do. G Suite Support, Juan: The portable folder feature is currently under development, but I can’t give you an estimated date when it will be released. G Suite Support, Juan: That’s why the error message says you can’t move the folder to a shared drive yet. There is no moral of the story. Even if you’ve done your homework, you can be blindsided by processes that haven’t yet been implemented. Google should have thought of such a simple process. All of our company email now runs through G-Suite and we started from scratch using G-Suite Shared Drive. If our employees are creating new documents there and need access to an old one, it’s them
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